Day to day or routine activities can be depicted with the help of a flow chart as under for payments of bill of contractors, construction, TA/DA, stationery, advertisement, salary and wages, advances, colleges refund etc.
Receipt of Bill/Payment Order
Checking/Processing of the Bill
Preparation of Voucher
Checking of Voucher
Passing of Voucher
Entry into Cash Book
Posting in the Ledger
Release of payment
Preparation of monthly Trial Balance
Preparation of Annual Accounts at the end of the year
The other activities of the Finance & Accounts Department can broadly be classified as under:
Preparation of budget estimates.
Maintenance of Provident fund accounts
Reconciliation of books of accounts.
Investment of fund.
Conduct of internal and statutory audit.
Finalization of Income & Expenditure accounts and Balance Sheet.
Maintenance of security and advance registers
Providing information to authority and other department.
To maintain transparency in working system
To provide adequate information and prompt services
To provide adequate support of services to the Academia
To prepare data based information of the staff.
To develop paper less office.